Compliance

Export Controls

VitalSpec operates within applicable export control frameworks and seeks to identify relevant licensing, classification and regulatory requirements before activities proceed.

Where transactions involve controlled goods, technology or services, we work with customers, suppliers and specialist advisers to ensure that appropriate controls, permissions and approvals are considered and applied where required.

We will not knowingly participate in transactions that breach applicable export control laws, licence conditions or international trade restrictions.

Counterparty Due Diligence

We conduct proportionate due diligence on suppliers, customers, intermediaries and other counterparties involved in our engagements.

This may include verification of:

• Corporate identity and legal status
• Ownership and beneficial ownership structures
• End-user information
• End-use declarations
• Regulatory status
• Manufacturing capability
• Trading history and reputation
• Sanctions and restricted-party screening

We reserve the right to decline engagements where concerns cannot be satisfactorily resolved.

Sanctions Compliance

VitalSpec seeks to ensure that its activities comply with applicable sanctions regimes and trade restrictions.

Transactions may be subject to screening and review to identify restricted entities, individuals, destinations or activities.

Where sanctions-related concerns arise, engagements may be suspended, escalated for review or declined entirely.

Supply Chain Integrity

We believe resilient and transparent supply chains are fundamental to long-term success.

Our sourcing and supply-chain activities are supported by documented diligence, supplier assessment and traceability measures designed to improve visibility across the procurement lifecycle.

Where appropriate, we seek evidence of supplier capability, quality controls, certifications and manufacturing processes.

Documentation and Traceability

We maintain records relating to sourcing activities, supplier engagement, due diligence, contractual arrangements and transaction history.

Our approach is designed to support transparency, accountability and traceability throughout the lifecycle of an engagement.

Information Security

VitalSpec recognises the importance of protecting commercially sensitive, technical and customer information.

We are implementing a formal information security programme based on recognised industry standards and best practice.

Our controls include secure information handling, access management, authentication controls and appropriate safeguards for the storage and transmission of business information.

VitalSpec is working towards Cyber Essentials certification and the implementation of ISO 27001-aligned information security controls.

Anti-Bribery and Ethical Conduct

VitalSpec is committed to conducting business with integrity, professionalism and fairness.

We do not tolerate bribery, corruption, fraud, facilitation payments or attempts to circumvent applicable laws, regulations or compliance requirements.

We expect equivalent standards from suppliers, partners and customers with whom we conduct business.

Human Rights and Responsible Business

We support responsible business practices throughout our supply chains and expect suppliers and partners to operate in accordance with applicable laws relating to labour standards, modern slavery and human rights.

Where concerns are identified, they are reviewed as part of our due diligence and risk assessment processes.

Quality and Continuous Improvement

We seek to work with suppliers that demonstrate appropriate quality management, manufacturing discipline and continuous improvement practices.

Where relevant, quality assurance, inspection, traceability and documentation requirements form part of our supplier evaluation process.

Specialist Advice

Certain transactions require specialist legal, regulatory, customs, export control or technical expertise.

Where appropriate, VitalSpec engages suitably qualified professional advisers to ensure that requirements are assessed and managed correctly.

Compliance Enquiries

VitalSpec maintains formal compliance policies and procedures covering export controls, counterparty due diligence, sanctions compliance, information security and ethical business conduct.

Copies of relevant policies may be requested by customers, suppliers, partners and regulatory stakeholders.